Time And Billing Software For Contract
Research Organizations

Yes. Billable time, expenses, and fixed-price items are separate entry types that flow into the same bill batch and invoice. Invoice templates control how each type is labeled, ordered, and grouped, so a tax-prep fixed fee and hourly advisory work can appear on one clean invoice.

EnterYourHours integrates with QuickBooks Desktop through the QuickBooks Web Connector or online directly on the platform. Invoices and payments can be sent to QuickBooks, payments recorded in QuickBooks can be imported back, and customer, invoice, and payment mappings are managed from inside EnterYourHours so the two systems stay aligned. Explore the tools we integrate with.

Yes. Once entries are placed in a bill batch they are locked, and once they are invoiced, paid, or settled they stay locked. Rate changes made later do not retroactively alter existing entries. If something legitimately needs to change, users with the right permission can remove the record from the batch or use bulk operations.

Trust account items are a native entry type. Deposits and draws are recorded against the client, visible in the client's history and balance overview, and reviewable alongside invoices and payments in the Accounting section.

AI can improve billing accuracy by identifying missing entries, unusual billing activity, incorrect assignments, description issues, and potential billing-rule violations before invoices are finalized. EnterYourHours also supports AI-assisted note generation and lets users ask plain-language questions about their billing data. This helps firms identify unbilled work, delayed entries, operational inefficiencies, and unprofitable work without manually building reports.

Yes. EnterYourHours includes SmartAttach document management to help firms organize invoices, billing records, client documents, and supporting materials securely. This keeps important documentation connected to the billing workflow and reduces the need to manage files across disconnected systems.

EnterYourHours is designed to make everyday time tracking and billing tasks straightforward. Employees can quickly enter billable and non-billable time, use recurring entries, and access mobile-friendly workflows. Role-based permissions keep each user's experience focused on the tools and information needed for their responsibilities.

Yes. EnterYourHours encrypts your data in transit and at rest, isolates it by firm, maintains continuous backups, and protects access through role-based permissions and industry-standard security practices. Your firm owns all data stored in EnterYourHours, including client information, time entries, invoices, and payment history. You can export your data in standard formats at any time without an exit fee. Your data is never sold to third parties.

EnterYourHours makes switching straightforward. Our onboarding team works with you to migrate your clients, projects, employees, rates, and open balances. We can also run your first billing cycle alongside your current system to help ensure nothing is missed during the transition. Most firms complete the switch within one billing cycle.

EnterYourHours offers three per-user plans billed monthly or annually:

• Free Plan: Free for up to three users. It includes time tracking, timers, reporting, and rate management but does not include invoice generation.
• EnterYourHours Premium: $24.64 per user per month when billed annually. It includes everything in the Free Plan, plus complete invoicing, standard integrations, and all AI-powered features. It is designed to meet the needs of most firms.
• EnterYourHours Enterprise: $46.64 per user per month when billed annually. It includes everything in Premium, plus advanced integrations and dedicated phone support for larger organizations that need deeper connectivity and direct assistance.

You can also change plans as your firm grows or its needs change. Click here to learn more.